Privacy Policy

Last updated: October 2025

This Privacy Policy explains how the Artificial Intelligence Strategy Management Institute (AISM Institute) (“AISM Institute,” “we,” “our,” or “us”) collects, uses, and protects personal information when you visit our website, participate in workshops, request consultations, or engage with our programs and services.

By accessing our website or using our services, you agree to the terms of this Privacy Policy and our Terms of Use. If you do not agree, please discontinue use of our website and services.

1. Information We Collect

We may collect the following types of information:

A. Information You Provide Directly

• Name, email address, phone number, and company details when registering for a workshop or consultation.
• Payment and billing information when purchasing courses, certifications, or consulting services.
• Communications and feedback submitted through forms, email, or customer service interactions.

B. Information Collected Automatically

• IP address, browser type, device identifiers, and pages visited.
• Cookies or similar technologies to improve functionality and analytics (you may manage cookie preferences through your browser).

C. Information from Third Parties

We may receive limited information from trusted third-party platforms used to support our services (e.g., Zoom, Stripe, Google Meet, or LinkedIn).

2. How We Use Your Information

• Provide access to workshops, certifications, and consulting services.
• Process payments and send confirmations or reminders.
• Improve website performance and user experience.
• Communicate updates, offers, or educational content (you can opt out anytime).
• Comply with legal obligations or resolve disputes.

3. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once data is no longer needed, it is securely deleted or anonymized.

4. How We Protect Your Information

We implement technical and organizational measures to safeguard your data from unauthorized access, alteration, disclosure, or destruction. This includes encrypted storage, access controls, and periodic security reviews.

While no system can guarantee absolute security, AISM Institute follows industry best practices to protect user information.

5. Sharing of Information

We do not sell or rent your personal data. We may share limited information only in the following cases:

• Service Providers: With trusted vendors (e.g., payment processors, communication tools, or hosting providers) who assist in delivering our services and are bound by confidentiality obligations.
• Legal Compliance: If required by law, regulation, or valid legal process.
• Business Transitions: In the event of a merger, restructuring, or transfer of assets, where data protection commitments will remain consistent.

6. International Data Transfers

If you access our website from outside the United States, please note that your information may be transferred to and processed in the U.S. or other jurisdictions where data protection laws may differ. We take reasonable steps to ensure compliance with applicable privacy standards.

7. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access, correct, or delete your personal information.
• Restrict or object to certain processing activities.
• Withdraw consent where processing is based on consent.
• Request a copy of your data in a portable format.

To exercise these rights, please contact us at admin@aisminstitute.com.

8. AI Ethics and Data Usage

AISM Institute is committed to responsible, transparent, and ethical use of artificial intelligence in education, research, and operations.

A. Purpose and Scope

This section outlines how we integrate AI technologies while protecting privacy, promoting fairness, and maintaining human oversight.

B. Responsible AI Practices

• We ensure all AI tools are used in accordance with applicable laws, including GDPR and emerging AI governance frameworks.
• All AI-generated content undergoes human review before being used in educational materials or communications.
• Data used in AI systems is anonymized or pseudonymized whenever possible to protect individual privacy.

C. Approved AI Tools

We may use trusted and evaluated AI tools such as ChatGPT, Copilot, Claude, Gemini, and others to enhance learning experiences and productivity. Tools are regularly reviewed for compliance, security, and reliability.

D. Bias and Fairness

We actively work to minimize bias by auditing data sources and outputs. Our goal is to ensure inclusivity, accuracy, and fairness in all AI-related initiatives.

E. Transparency

We disclose when AI-generated content is used and maintain clear boundaries between automated outputs and human-authored content.

F. Human Oversight

AI assists — but never replaces — human expertise. All key educational, analytical, or decision-making processes involve qualified human review.

9. Children’s Privacy

Our website and services are intended for individuals aged 18 and older. We do not knowingly collect personal information from minors. If you believe a child has provided data, please contact us immediately to remove it.

10. Updates to This Policy

We may update this Privacy Policy from time to time to reflect legal, technical, or operational changes. Updates will be posted on this page with the new effective date. Continued use of our services after updates constitutes acceptance of the revised policy.

11. Contact Us

For privacy-related inquiries, please contact:
Legal: admin@aisminstitute.com
Customer Service: inquiry@aisminstitute.com

Mailing Address:
Artificial Intelligence Strategy Management Institute (AISM Institute)
P.O. Box 625, Boca Raton, FL 33429, USA